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How to Download Files and Folders From Google Drive

Google Drive is a cloud storage service that lets you store and access your files online. You can use it to back up your important documents, photos, videos, and more. You can also use it to create and edit documents, spreadsheets, and presentations with Google Docs, Sheets, and Slides. But what if you want to download your files from Google Drive to your computer or mobile device? In this article, we’ll show you how to do that in a few easy steps.

What Is Google Drive and Why Use It?

Google Drive is a free service that gives you 15 GB of storage space for your files. You can access your files from any device with an internet connection, as well as share them with others. You can also sync your files across your devices with the Backup and Sync app for Windows and Mac, or the Google Drive app for Android and iOS.

Benefits of Google Drive

Some of the benefits of using Google Drive are:

  • You can store any type of file, including documents, photos, videos, music, and more.
  • You can create and edit files online with Google Docs, Sheets, and Slides, without installing any software.
  • You can collaborate with others in real-time on your files, with comments and suggestions.
  • You can access your files offline with the Backup and Sync app or the Google Drive app.
  • You can keep your files safe with encryption and two-factor authentication.
  • You can upgrade your storage space if you need more than 15 GB.

How to Access Google Drive

To access Google Drive, you need a Google account. If you don’t have one, you can create one for free at https://accounts.google.com/signup. Once you have a Google account, you can access Google Drive in several ways:

  • On your web browser, go to < extract the files or folders from the ZIP file by using a program like WinZip or 7-Zip.

    How to Download All Files or Folders From Google Drive

    If you want to download all files or folders from Google Drive to your computer, you can do so with the web browser. However, unlike downloading multiple files or folders, downloading all items will require you to use a service called Google Takeout. Google Takeout lets you export and download your data from various Google products, including Google Drive. Here are the steps to use Google Takeout:

    Step 1: Launch Your Web Browser and Open the Google Takeout Site

    Open your web browser and go to https://takeout.google.com. Sign in with your Google account if prompted.

    Step 2: Deselect All Items Except for “Drive”

    By default, Google Takeout will select all items for export. However, since you only want to download your files and folders from Google Drive, you need to deselect all items except for “Drive”. To do that, click on the “Deselect all” link at the top of the list. Then, scroll down and find “Drive” and check its box. You can also click on the “Multiple formats” link to choose the format for each file type. For example, you can choose PDF for documents, JPEG for images, MP3 for audio, etc.

    Step 3: Click “Next Step” and Choose Your Delivery Method and File Type

    After selecting “Drive”, click on the “Next step” button at the bottom of the page. You will see a page where you can choose your delivery method and file type. You can choose one of the following delivery methods:

    • Send download link via email: This will send you an email with a link to download your data when it’s ready.
    • Add to Drive: This will add a ZIP file with your data to your Google Drive when it’s ready.
    • Add to Dropbox: This will add a ZIP file with your data to your Dropbox account when it’s ready.
    • Add to OneDrive: This will add a ZIP file with your data to your OneDrive account when it’s ready.
    • Add to Box: This will add a ZIP file with your data to your Box account when it’s ready.

    You can also choose the file type and size for your export. You can choose either ZIP or TGZ as the file type, and either 1 GB, 2 GB, 4 GB, 10 GB, or 50 GB as the file size. If your data is larger than the file size you choose, it will be split into multiple files.

    Step 4: Wait for Your Download Link to Arrive via Email

    After choosing your delivery method and file type, click on the “Create export” button at the bottom of the page. You will see a progress bar that shows the status of your export. Depending on the size of your data, it may take some time to complete. When it’s done, you will receive an email with a link to download your data. The link will expire after seven days, so make sure to download it before then.

    Step 5: Download the ZIP File to Your Computer

    Click on the link in the email and follow the instructions to download the ZIP file to your computer. The ZIP file will have a name like “takeout-20210621T012248Z-001.zip” where 20210621T012248Z is the date and time of export. After downloading it, you can extract the files or folders from the ZIP file by using a program like WinZip or 7-Zip.

    How to Download Docs, Sheets, and Slides From Google Drive

    If you want to download files that were created or edited with Google Docs, Sheets, or Slides from Google Drive to your computer, you can do so with the Backup and Sync app or the web browser. However, unlike downloading other types of files or folders, downloading Docs, Sheets, or Slides will require you to convert them into a compatible format for your computer. Here are the steps for both methods:

    Step 1: Launch Google Drive on Your Desktop

    The same as step 1 for downloading a single file or folder.

    Step 2: Find the Doc, Sheet, or Slide You Want to Download

    The same as step 2 for downloading a single file or folder.

    Step 3: Right-Click the File and Choose “Download As”</h 3: Right-Click the File and Choose "Download As"

    In the Backup and Sync app, you can right-click the file you want to download and choose “Download as” from the menu. In the web browser, you can right-click the file you want to download and choose “Download as” from the menu. Alternatively, you can select the file and click the “Download as” button on the toolbar.

    Step 4: Choose a Compatible Format for Your File

    In both methods, you will see a submenu that shows different formats for your file. You can choose one of the following formats:

    • For Docs: Microsoft Word (.docx), OpenDocument Format (.odt), Rich Text Format (.rtf), PDF Document (.pdf), Plain Text (.txt), Web Page (.html), or EPUB Publication (.epub).
    • For Sheets: Microsoft Excel (.xlsx), OpenDocument Spreadsheet (.ods), PDF Document (.pdf), Web Page (.html), Comma-separated values (.csv), Tab-separated values (.tsv), or ZIP archive of .csv files.
    • For Slides: Microsoft PowerPoint (.pptx), OpenDocument Presentation (.odp), PDF Document (.pdf), Plain Text (.txt), JPEG Image (.jpg), PNG Image (.png), Scalable Vector Graphics (.svg), or ZIP archive of .svg files.

    Choose a format that is compatible with your computer or the program you want to use to open the file. For example, if you want to open a Doc with Microsoft Word, choose Microsoft Word (.docx). If you want to open a Sheet with Google Sheets, choose Comma-separated values (.csv).

    Step 5: Save the File to Your Computer

    The same as step 4 for downloading a single file or folder, except that you will see a converted file instead of a regular file. The converted file will have a name like “Document.docx” where Document is the name of your original file. You can rename it if you want. After saving it, you can open it with your preferred program.

    How to Save Files From Google Drive to Your Smartphone or Tablet

    If you want to save files from Google Drive to your smartphone or tablet, you can do so with the Google Drive app. However, unlike downloading files to your computer, saving files to your device will make them available offline, meaning you can access them without an internet connection. Here are the steps to save files offline with the Google Drive app:

    Step 1: Launch the Google Drive App on Your Device

    Download and install the Google Drive app from the Google Play Store or the App Store if you haven’t already. Launch the app and sign in with your Google account if prompted.

    Step 2: Tap the File You Want to Save Offline

    Browse your files and folders in the Google Drive app. Tap the file you want to save offline. You can also use the search bar to find what you’re looking for.

    Step 3: Tap the Three Dots Icon and Choose “Make Available Offline”

    After tapping the file, you will see a preview of it. Tap the three dots icon at the top right corner of the screen. You will see a menu with various options. Choose “Make available offline” from the menu. You will see a checkmark next to it, indicating that the file is now saved offline.

    Conclusion

    In this article, we have shown you how to download files and folders from Google Drive to your computer or mobile device. Whether you want to download a single file or folder, multiple files or folders, all files or folders, or Docs, Sheets, or Slides, we have provided you with easy steps to follow. We hope this article has helped you learn how to download files from Google Drive and enjoy them offline.

    Frequently Asked Questions

    1. How do I download photos from Google Drive?
    2. You can download photos from Google Drive by following the same steps as downloading any other type of file or folder. However, if you have backed up your photos with Google Photos, you may need to use Google Takeout instead of Google Drive. To do that, go to https://takeout.google.com, deselect all items except for “Google Photos”, and follow the steps as described above.

    3. How do I download videos from Google Drive?
    4. You can download videos from Google Drive by following the same steps as downloading any other type of file or folder. However, if your video is larger than 25 MB, it may not be previewed in Google Drive. In that case, you will need to download it without previewing it. To do that, right-click the video and choose “Download” from the menu, or select the video and click the “Download” button on the toolbar.

    5. How do I download music from Google Drive?
    6. You can download music from Google Drive by following the same steps as downloading any other type of file or folder. However, if you have uploaded your music with Google Play Music, you may need to use Google Takeout instead of Google Drive. To do that, go to https://takeout.google.com, deselect all items except for “Google Play Music”, and follow the steps as described above.

    7. How do I download files from Google Drive to a USB drive?
    8. You can download files from Google Drive to a USB drive by following the same steps as downloading files to your computer, except that you will need to choose your USB drive as the location to save the file or folder. Make sure your USB drive is plugged into your computer and has enough space for the file or folder.

    9. How do I download files from Google Drive to my iPhone or iPad?
    10. You can download files from Google Drive to your iPhone or iPad by following the same steps as saving files offline with the Google Drive app, except that you will need to choose “Open in” instead of “Make available offline”. To do that, tap the file you want to download, tap the three dots icon, and choose “Open in” from the menu. You will see a list of apps that can open the file. Choose an app that is compatible with the file type and follow the instructions to download the file.

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